9. Planning Scribe

9.1. Description

The Planning Scribe is responsible for receiving data and information from the Communication and/or Operations Lead and placing such information in assigned areas on the ARK boards.

9.2. Responsibilities

  • Reports to Planning Lead.

  • When given information place the information on the various status boards.

  • Update Large Zone Map, Incident Status Sheets.

9.3. Location of Duties

On the right side of the ARK, near where the white boards mount to the ARK.

9.4. Material Needed

This material is stored in the Planning Scribe Plastic Bin

  • Vest

  • Large plastic bag

  • blue tape, pencils

  • Job Description Sheet

  • clip board

  • (1) Zone map

  • (2) status sheets

  • LAH Trails map

  • LAH AAA Map

  • Paper tablet

  • magnetic clips

  • post it note pad

  • green box

Get these forms from the Printed Forms box:

  • CERT Roster

  • Critical Infrastructure List

  • Position Guide

Additional materials needed in the ARK:

  • (1) 20” x 48” small black table

  • (1) black folding stool.

9.5. Immediate Actions (within first hour)

  • Put on the Planning Scribe vest and review the Planning Scribe job description.

  • Set up your workstation, assist in placing of Status Boards on ARK wall.

  • Planning Scribe is resposible for distributing forms from the Printed Forms box to the other teams. If there are not enough copies you can copy existing ones or get IT to print more copies.

  • White boards need to be placed on wall outside of ARK. Maps and other material need to be placed in appropriate locations on wallboards.

  • Track all incident reports and other important information on CERT Status sheet, track what zones are active or completed on large zone map, fill in all information on Status Sheet.

9.6. Continuing Actions

  • Once set up is complete, continue to monitor all incidents written on tracking status sheet, with all information filled in.

  • Continually update ARK Status Board information.

  • Advise Operations Lead of any critical information received.

  • Do Not Leave Your Post. If you need a break, contact Operations Lead for relief.

  • When there is a shift change, turn all Planning Scribe materials over to your replacement AND provide them with any information they will need to successfully perform their duties.

  • During demobilization, ensure all copies of messages (incoming & outgoing) are turned over to the Demobilization team so the documents can be filed in the ARK for documentation purposes and future use by Finance.

  • Replace your vest and supply items in the Planning Scribe zip lock bag, place the bag in the Incident Command plastic bin and return the bin to the Demobilization team.

  • REPLENISH ALL ITEMS (SUPPLIES, FORMS, ETC.) FROM THE ARK